What is a Virtual Account?

A Virtual Account (also known as a Reporting Category) is used to represent an element of cost for a Task.  In iSite, a Virtual Account is comprised of a collection of Account Codes from the Contractor's accounting system.  These Account Codes represent the costs that are accrued for a specific category.


Virtual Account Types

Virtual Accounts are classified by a Virtual Account Type.  This classification is used in Financials reporting as well as Task Estimating to dictate behavior within iSite.  The following Virtual Account Types are available:


  • Aggregate
    • A collection of other Virtual Accounts.  Best used for reporting purposes only.  This type can only contain other Virtual Account Codes.
  • Burden
    • Should only contain Account Codes that relate to Burden information such as Fringe, Overhead, G & A Expense, etc.  This type can only contain Account Codes.
  • Fee
    • Should only contain Account Codes that relate to Fee information.  Fee Virtual Accounts are used in various reporting utilities when there is a need to separate Fee from other Costs.  This type can only contain Account Codes.
  • Labor
    • Should only contain Account Codes that relate to Labor information (but not labor-related Burdens).  This type can only contain Account Codes.
  • ODC
    • Should only contain Account Codes that related to ODC information  This type can only contain Account Codes.
  • Other
    • A Virtual Account that is used to derive data from other Virtual Accounts and would be used for reporting purposes only.  This type can only contain Account Codes.  


"Aggregate" Virtual Accounts

"Aggregate" Virtual Accounts are typically used in situations where multiple Virtual Accounts are totaled into another Virtual Account.  For instance, you may have many Virtual Accounts that capture ODC data.  But you may want an additional Virtual Account that simply totals all of your other ODC Virtual Accounts.  Thus, you would create a Virtual Account named something like TOTAL-ODCS which would contain all of your ODC Virtual Accounts.


"Other" Virtual Accounts

"Other" Virtual Accounts are typically used in situations where data is derived within the Estimate Calculation Engine.   For instance, if your contract has multiple major subcontractors and multiple minor subcontractors, your Estimate Template may be configured to extract those values into special Virtual Accounts for reporting purposes.  In this scenario, you might create a Virtual Account called MAJOR-SUB-LABOR and another Virtual Account called MINOR-SUB-LABOR.  


Data for "Other" Virtual Accounts cannot be directly entered or calculated from Burden.


How do I create a Virtual Account?

To create a Virtual Account in iSite, review the Virtual Accounts topic in the Help for Administrators > Datawarehouse > Table Management and Utilities section.


Where are Virtual Accounts used?

Virtual Accounts are used within the following iSite Modules:


  • Financials
    • Cost Analysis
    • Planning Analysis
    • Labor Analysis
    • Custom Reports
  • Agency Reporting
    • NASA
      • NASA Form 533M
      • NASA Form 533Q
      • Contractor Estimate Report
    • Custom Reports
  • Estimating
    • Estimate Data Collection
    • Custom Reports



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