The iSite® Timekeeping Module provides an integrated time collection tool to track contract labor. Typical time collection tools are disparate applications with separate logon credentials and no integration with other contract-related data. With the iSite® Timekeeping Module, you now have a fully integrated experience for users of your Contract Management software.
Other timekeeping solutions are clunky and confusing, requiring users to remember specific charge codes or job codes and often resulting in many mistakes including charging to the incorrect job, charging to jobs that are no longer valid, specifying incorrect charge codes and more. These solutions require administrators to manually make corrections, which slows down the time collection process. This is a critical flaw especially during payroll processing.
Only Users with Permissions to individual iSite Modules will have access to the Timekeeping section of iSite.
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The Timekeeping topic is comprised of the following main topics:
Timekeeping? or Time WASTING?
A few of the problems with other Timekeeping solutions are as follows:
- Non-integrated system with separate logon credentials
- Too much guesswork for time entry users
- Clunky, unfriendly user interface
- Too easy to charge to incorrect or outdated jobs
- Diffiult to use and sparsely available admin tools to manage timekeeping data
- Costly "per user" licensing model
DCAA Compliant Time Collection
If your timekeeping system requirements entail meeting current DCAA auditing standards, the iSite®® Timekeeping Module is the perfect solution for you.
The iSite® Timekeeping Module ensures that all time-entry data is persisted in a manner that allows complete audit and tracking capabilities. When a user enters time data into the iSite® Timekeeping Module, the data is stored in a secure database for quick retrieval. In addition, the data is serialized and encrypted and stored in a separate location to ensure a high level data integrity. Lastly, the iSite® Timekeeping Module tracks changes to time-entry data by employing "data versioning". When your users make a change to a time-entry, those changes are tracked for historical purposes, and comments are required that details the reason and nature of the change.
Easy To Use
Timekeeping should be an easy process: easy for employees AND administrators. Additionally, timekeeping should not be an "intrusive" function of your employees daily activities. We have taken these issues into consideration and have delivered an intuitive interface that is easy to use with minimal instruction.
Employees can enter their daily time activities in three (3) easy steps. Most employees can complete their time entry requirements in under 5 minutes.
Entering time entry data into the iSite® Timekeeping Module is quick and easy. Time activities are presented in a grid-like format with all of the user’s projects available to them at a glance. Users can enter time for all activities within a single work day. Time entry can be confiured to be as precise as 1/100 of an hour to allow for billing to the minute. Additionally, time can be entered in multiple categories such as Regular Time, Overtime, Doubletime, etc.
Approval Workflows are a powerful feature in the iSite® Timekeeping Module which highlights the "paperless" environment of web-based timekeeping. When a user signs a timesheet at the end of a pay period, that timesheet can automatically be assigned an Approval Workflow for processing.
Once an Approval Workflow is defined in the iSite® Timekeeping Module, your work as an administrator is complete. Timesheet approval notifiations will automatically be generated based on the Approval Workflow template that you created.
Multi-level Approval Processes
You can assign one-to-many levels of approval when a timesheet is submitted. Additionally, you can have multiple people assigned as Approvers to allow for backup and redundancy. Thus, once one person on that level signs the timesheet, the others no longer have to! Or, you can designate that ALL Approvers at an Approval Level must sign. The control is in YOUR hands!
Benefits of the Timekeeping Module
- Easy to use with a modern, intuitive interface which requires little to no training
- Users see ONLY the jobs they have access to charge time to, and nothing else
- User-customizable timesheet allows users to hide seldom-used jobs
- Proxy functionality allows permissioned users to sign and submit timesheets on behalf of other users
- Extend timekeeping job defiitions with Custom Attributes
- Automatic notifications of overdue time entry, overdue timesheet signatures, and more
- Extract timekeeping data for import into other solutions