My Timesheet


The My Timesheet function provides access to Timekeeping Users to view their Timesheets, enter Time Activities, submit Timesheets for Approval and more.  This function is the primary access point for most Timekeeping Users.


Availability

Only users with the Timekeeping User permission will have access to this function.


Navigation

Timekeeping > My Timesheet


A sample Timesheet Entry page


Timekeeping Page Sections

The following sections are visible on an iSite Timesheet Entry page:


Timesheet Header

An example of the Timesheet Header


The Timesheet Header displays information about the currently viewed Timesheet date.  The Timesheet Header will display the following information:


  • Selected Date
  • Selected Day of the Week
  • Timesheet Period for Selected Date
  • Timesheet Status (if current status is not Open...will be displayed beneath the Timesheet Period)


Timesheet Toolbar

An example of the Timesheet Toolbar for a Timesheet


The Timesheet Toolbar controls the actions for your Timesheet Display.  Buttons will be visible or enabled based on the context in which you are viewing the Timesheet.  On the Timesheet Toolbar you will be able to perform the following functions:



When a Timesheet Toolbar function is not appropriate to the current state of the Timesheet Display, certain buttons will be disabled or hidden.  For example, if you are viewing the current date, the Go To Today button will not be visible.  If you have not made any changes to your timesheet, the Save Timesheet button will be disabled.


Jobs List

A sample Jobs List in a Timesheet


The Jobs List displays the Jobs that you are authorized to charge time to.  The list of available Jobs is controlled by your iSite Timekeeping Administrator.  Jobs are assigned to one or more users and then controlled by a combination of an Active Flag and Start/End Dates.  Thus, if a Job is assigned to you but is marked Inactive, it will not display on your Timesheet.  Also, if a Job is assigned to you but you are viewing a Timesheet Date that is outside of the Start/End Dates of the Job (or the Start/End Dates specifically associated with you), it will not display on your Timesheet.


Exceptions to this rule 

  • You are viewing a historical timesheet which reflects Jobs that you were authorized to charge time to at the time of entry
  • You are viewing the current period timesheet and you have already charged time to the Job but are viewing a timesheet date that is outside of the Start/End Dates of the Job (or the Start/End Dates specifically associated with you)


Hiding Jobs
If you are viewing a Timesheet for a Timesheet Period that is currently open, you'll notice the Hide Job icon to the left of the Job Name.  Click this icon to move the Job to the Hidden Jobs List.  


See the Hiding and Showing Jobs topic for more information.


Hour Types

The Hour Types column 

in a Timesheet


The Hour Types columns are where you will enter hours worked next to each Job.  You will be assigned one or more Hour Types to charge time to, such as Regular Time, Overtime, 2nd Shift, etc.  See the Entering Time topic for more information.


You may also choose to hide seldom used Hour Types and then display them only when needed.  For instance, if you are assigned Regular and Overtime Hour Types and the majority of the time you will be entering time under the Regular Hour Type, you may choose to hide the Overtime Hour Type and then only display it when you need to charge time to it.  See the Hiding and Showing Hour Types topic for more information.


Comments

The Comments column 

in a Timesheet


The Comments column is where you will enter comments for hours worked next to each Job.  Your Timekeeping Administrator may have configured the Timekeeping Module to require Comments for every Job, in which case, every time you charge Time to a Job, you will be required to provide Comments about those Time activities.  Additionally, your Timekeeping Administrator may have specified specific Jobs that require Comments, in which case, every time you charge Time to one of those specific Jobs, you will be required to provide Comments about those Time activities. 


See the Entering Comments topic for more information.


Totals

The Totals column 

in a Timesheet


The Totals columns is a read-only display of Totals for each Job in the Jobs List.  By default, a Period Total column will be displayed which will display the total number of hours entered for that specific Job for the currently displayed Timesheet Period through the currently selected date.  Every time you enter Hours in one or more of the Hour Types columns, the Totals columns will be updated.


In the event that you have more than one Hour Type assigned to you, a Day Total column will also be displayed.  This column will display the total number of hours entered for that specific Job across all Hour Types for the currently selected date.  Every time you enter Hours in one or more of the Hour Types columns, the Totals columns will be updated.


Hidden Jobs List

An example of a Hidden Jobs list in a Timesheet


An example of an expanded Hidden Jobs list in a Timesheet


The Hidden Jobs List is a container to store Jobs that are assigned to you but that you do not regularly charge time against.  This is helpful to keep your Timesheet organized and showing, by default, only the Jobs that you regularly charge time against.


Having a Job in the Hidden Jobs List doesn't prohibit you from entering time against that Job, it is simply a separate list of Jobs that can be collapsed and expanded on demand.  Conversely, the Jobs List cannot be collapsed and is always displayed in full.


You will notice that any hours that are charged to Hidden Jobs are totalled and represented as one number on the Total line.


See the Hiding and Showing Jobs topic for more information.


Timesheet Period Navigator


An example of the Timesheet Period 

Navigator in a Timesheet


The Timesheet Period Navigator allows you to view the Timesheet for any day in the current Timesheet Period or to jump to other Timesheet Periods in the past or future.  The Timesheet Period Navigator will display the currently viewed Timesheet Period in Orange.  The currently viewed date will be displayed in Gray.  Any Holidays will be displayed in Green.


See the Navigation topic for more information.


Timesheet Dashboard

An example of the Timesheet Dashboard 

Status tab in a Timesheet


An example of the Timesheet Dashboard 

Metrics tab in a Timesheet


An example of the Timesheet Dashboard

Alerts tab in a Timesheet


The Timesheet Dashboard displays information about the Timesheet that is currently being viewed.  The Status Tab will display information such as the Signature Status of the current Timesheet, Entry Status (whether or not Time Entry is overdue) and Approval Status (in the event that the Timesheet has already been submitted for approval) which displays when you submitted your Timesheet for approval and when your Timesheet was reviewed and by whom.


Additionally, if your Timesheet was modified by a Supervisor using the Proxy User function, the Status Tab will display who entered time for you and on which date.


The Metrics Tab will display a graphical pie chart of the time that was already charged to the Timesheet and will break out that time by Job Category.  Job Categories are assigned to each Job by the Timekeeping Administrator.


If you are overdue with Time Entry or Timesheet Signatures, an Alerts Tab will be displayed with links to the Timesheets that need attention.


Session Expiration Warning

A sample Session Expiration Warning message


Each user that uses the Timekeeping system has a User Session that is maintained on the servers to facilitate the functionality of saving and retrieving data.  Each User Session has a time limit of inactivity.  If you are working on your Timesheet and you do not perform any functions that interact with the server, such as entering AND SAVING data, navigating to different timesheet dates, etc., you may be presented with a Session Timeout Warning message.


To keep your User Session alive on the server, simply click the OK button when you see this message.


If you do not click the OK button within 60 seconds, your User Session will be abandoned and any unsaved data will be lost.  You will also be redirected to the iSite Logon Page.


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